HVAC Companies Run on Maintenance Agreements. ECode FX Makes Sure Yours Run Themselves.
The HVAC companies that dominate their market are the ones with strong recurring revenue from maintenance agreements — not just one-time calls. But managing hundreds of agreement customers manually means calls, reminders, and follow-ups that eat your team's time every single day.
ECode FX automates the entire agreement lifecycle. Customers get outreach reminders automatically. Scheduling happens without your office lifting a finger. Emergency calls after hours get an instant response before the customer can call your competitor.
- Maintenance agreement customers scheduled and reminded automatically
- After-hours emergency calls get an instant text-back response
- Complete equipment records and service history on every customer
- Replacement opportunities flagged automatically before systems fail
Every tool your HVAC company needs
Every Feature You Need in HVAC
No add-ons. No hidden tiers. Everything below is included with your ECode FX subscription.
Maintenance Agreement Management
Track every maintenance contract customer. Set the service schedule once and ECode FX handles the rest — automated reminders, scheduling, and follow-up without your office getting involved.
Automated Customer Outreach
Send tune-up reminders to your entire maintenance customer base automatically. Define your message, your target list, and your timing once — ECode FX handles delivery without anyone having to remember to run it.
24/7 Emergency Lead Capture
When a system fails and a homeowner calls your number after hours, a text fires within 10 seconds. Before they can dial your competitor. Emergency response that works around the clock without your team doing anything.
Equipment Records and History
Every system you service gets a permanent record: model, serial number, installation date, filter size, refrigerant type, and full service history. Your techs arrive with complete context. Every visit is a better visit.
Replacement Opportunity Tracking
Track system age and service frequency across your entire customer base. ECode FX surfaces replacement opportunities before systems fail — giving you the chance to propose a new install before your customer calls someone else.
Field Invoicing and Financing
Invoice from the job site and collect payment before leaving the driveway. For high-ticket installs, offer monthly payment options at the point of estimate. Close jobs your competitors lose because they only take a check.
43% Growth in Maintenance Agreement Revenue in 12 Months
ComfortFirst HVAC had a solid maintenance agreement program but was struggling to consistently reach customers for scheduling. After setting up automated reminders and scheduling through ECode FX, their maintenance agreement renewal rate climbed to 91% and total maintenance revenue grew 43% year-over-year — without adding any staff.
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Built for HVAC. Ready in 24 Hours.
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